Top four ways students lose financial aid eligibility:
- Dropping or withdrawing from classes after the first day of class.
- Enrolling for classes not required for your ACC degree/certificate plan.
Financial aid can only be used to pay for classes if they are needed for your ACC degree/certificate plan. Run a Program Evaluation in WebACCess to determine which classes you need before you register each semester. Meet with an Academic Advisor if you have questions.
- Earning less that a 2.0 Cumulative GPA.
Earning less than a “C” average has a negative effect on your financial aid. Grades of “F”, “I”, “IP”, “R”, and “S” can also prevent you from receiving aid.
- Taking more classes than required for your ACC degree/certificate plan. All classes that you previously attempted are considered, even if you did not receive aid.
Students are required to meet Satisfactory Academic Progress Requirements to be considered for federal and state grants, loans, and work-study. Failure to meet the requirements may result in losing aid eligibility, reductions in your aid, and/or having to immediately repay aid that you received.
It is the student's responsibility to maintain aid eligibility. Please read the full Satisfactory Academic Progress Requirements below.
This information is subject to change without notice.
- The Federal Satisfactory Academic Progress Requirements apply to all hours (ACC, transfer hours, and other hours as listed below) and degree/certificate programs that have been attempted, regardless of whether or not financial aid was received for those hours.
- Official transcripts from all previous schools must be received and evaluated by ACC, so that financial aid eligibility can be determined.
- ACC checks Satisfactory Academic Progress at the end of each semester (fall, spring, and summer).
- Non-credit based developmental courses are not eligible for aid.
- Financial Aid may fund only one repeat of a previously passed course.
- Students may only receive aid at one institution per semester.
- Financial aid may be used for mini or 12 week semester courses if the student has funds remaining from the term in which the course is taken.
- Satisfactory Academic Progress cannot be determined for students that receive a grade of "I". A final grade must be posted before eligibility for aid can be determined. This may delay future aid.
Drops, Withdraws, Repeats (R), and Fs
- Students are required to contact the ACC Financial Aid Office before dropping or withdrawing from classes.
- Students who drop, withdraw, repeat (R), or receive F’s in courses may have to repay financial aid.
- Dropping, withdrawing, repeating (R), and making F’s has a negative effect on my completion rate, GPA, and may affect my eligibility for aid.
- Students who earn a zero (0) GPA for a semester may be required to repay aid to ACC and/or the U.S. Department of Education. A Return of Title IV Calculation will be performed to determine any amount owed, and students will be notified via U.S. mail.
- Students must maintain a 67% overall completion rate of all hours attempted. Example: 30 overall hours attempted x .67(completion rate) = at least 21 hours completed.
- All attempted and completed hours from ACC and transfer credit from previous schools will be calculated in the completion rate. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, non-traditional experience credit (S), and in-progress classes (IP). Grades of F, W, I, R, and IP will have a negative effect on the completion rate calculation.
- Students must maintain a minimum 2.0 cumulative GPA while attending ACC.
Penalties for Failing to Meet the Minimum Completion Rate or GPA
Financial Aid Warning:
- Students will be placed on Financial Aid Warning status if they do not maintain an overall 67% completion rate and a 2.0 cumulative GPA, and the Satisfactory Academic Progress calculation indicates that the student may meet the requirements within one semester.
- Students will be notified via email of the Financial Aid Warning status.
- Students will be eligible to receive financial aid for one semester while on Financial Aid Warning status.
- If a 67% overall completion rate and 2.0 cumulative GPA are not met by the end of the semester that the student is placed on Financial Aid Warning, the student will be placed on Financial Aid Probation (see below).
Financial Aid Probation:
- Students will be placed on Financial Aid Probation if the 67% overall completion rate and 2.0 cumulative GPA requirements are not met by the end of the semester that the student is placed on Financial Aid Warning status.
- Students will be notified via email of the Financial Aid Probation status.
Reinstatement of Financial Aid Eligibility:
- Students may submit a written appeal (form available on the ACC website) to request reinstatement of my financial aid eligibility. Only students with documentable and extenuating circumstances (Example: death or illness of a loved one). Appeals submitted without documentation will not be considered.
- An appeal must include a thorough explanation of the circumstances with documentation, and an explanation of what circumstances have changed that allow the student to meet all requirements in the future.
- Grades of "I" cannot be appealed. A final grade must be posted before eligibility for aid can be determined.
- Students must meet with an Academic Advisor to establish an academic plan to determine recommended future enrollment in order to complete their degree/certificate while meeting all Satisfactory Academic Progress Requirements. A copy of the academic plan must be submitted with an appeal. As part of the appeal decision, the ACC Appeal Committee has the authority to limit the number of courses students enroll in, and require that they enroll in certain courses.
- Students may only appeal once at ACC. The appeal will be reviewed by the ACC Appeal Committee. Students are notified via email of the appeal decision. The decision of the ACC Appeal Committee is final.
- If an appeal is denied, students must pay out-of-pocket for school until they have met all of the Satisfactory Academic Progress Requirements.
- Students must have declared a major (degree or certificate) in order to receive financial aid.
- Students are only allowed to have one active degree program at ACC. Students may declare associated certificates within the same degree program.
- Students can only enroll in classes that are required for their ACC degree/certificate plan.
- Financial aid may be reduced or cancelled if enrolled classes are not required for the ACC degree/certificate plan on file.
- Students may change their degree or certificate plan twice while attending ACC. All degree/certificate plan changes will be counted, regardless of whether or not aid was received.
- All attempted and completed hours from ACC and previous schools will be calculated in the attempted hours towards a degree/certificate plan. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, nontraditional experience credit (S), and in-progress classes (IP).
Maximum Time to Complete Degree/Certificate
- Students must complete their degree/certificate program by attempting no more than 150% of the hours required for the degree/certificate program. Example: My degree requires 60 hours to complete, so I must finish the degree requirements with no more than 90 hours attempted (66 x 1.5 = 90 hours).
- All hours attempted at ACC and transfer credit from previous schools will be calculated in the attempted hours. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, nontraditional experience credit (S), and in-progress classes (IP).
- Students are considered to have met the maximum time to complete their degree/certificate plan, and are no longer eligible for aid, when the number of hours required to graduate with the degree/certificate is greater than or equal to the number of hours remaining in the maximum time calculation for the degree/certificate plan.
- Students will be notified via email if they have exceeded the maximum time to complete their degree/certificate.
- Students who have exceeded the maximum time frame for completing the ACC degree/certificate on file, may submit a written appeal (available on the ACC website) to request an extension of financial aid eligibility.
- Students may only appeal once at ACC. The appeal will be reviewed by the ACC Appeal Committee, and students are notified via email of the decision. The decision of the ACC Appeal Committee is final.
Financial Aid Office