Satisfactory Academic Progress Requirements

This information is subject to change without notice.

General Information

  • The Federal Satisfactory Academic Progress Requirements apply to all hours (ACC, transfer hours, and other hours as listed below) and degree/certificate programs that have been attempted, regardless of whether or not financial aid was received for those hours.
  • Official transcripts from all previous schools must be received and evaluated by ACC before financial aid eligibility can be determined.
  • ACC checks Satisfactory Academic Progress at the end of each semester (fall, spring, and summer).
  • Students are not eligible to receive aid if only enrolled in developmental/remedial coursework.
  • Financial Aid may fund only one repeat of a previously passed course.
  • Students may only receive aid at one institution per semester.
  • Financial aid may be used for mini semester courses if the student has funds remaining from the term in which the course is taken.
  • Satisfactory Academic Progress cannot be determined for students that receive a grade of "I". A final grade must be posted before eligibility for aid can be determined. This may delay future aid.

Drops, Withdraws, Repeats (R), and Fs

  • Students are required to contact the ACC Financial Aid Office before dropping or withdrawing from classes.
  • Students who drop, withdraw, repeat (R), or receive Fs in courses may have to repay financial aid.
  • Dropping, withdrawing, repeating (R), and making Fs has a negative effect on my completion rate, GPA, and may affect my eligibility for aid.
  • Students who earn a zero (0) GPA for a semester are required to pay for and successfully pass at least six (6) hours with their own funds. This is in addition to any funds that may be owed.
  • Satisfactory Academic Progress may be reevaluated after the student has successfully passes at least six (6) hours.  Reevaluation may result in the student being placed on Financial Aid Warning or Probation based on the Satisfactory Academic Progress calculation. 

Completion Rate

  • Students must maintain a 67% overall completion rate of all hours attempted. Example: 30 overall hours attempted x .67(completion rate) = at least 21 hours completed.
  • All attempted and completed hours from ACC and previous schools will be calculated in my completion rate. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, nontraditional experience credit (S), and in-progress classes (IP). Grades of F, W, I, R, and IP will have a negative effect on the completion rate calculation.

Minimum GPA

  • Students must maintain a minimum 2.0 cumulative GPA while attending ACC.


Penalties for Failing to Meet the Minimum Completion Rate or GPA

Financial Aid Warning:

  • Students will be placed on Financial Aid Warning status if they do not maintain an overall 67% completion rate and a 2.0 cumulative GPA, and the Satisfactory Academic Progress calculation indicates that the student may meet the requirements within one semester.
  • Students will be notified via email of the Financial Aid Warning status.
  • Students will be eligible to receive financial aid for one semester while on Financial Aid Warning status.
  • If a 67% overall completion rate and 2.0 cumulative GPA are not met by the end of the semester that the student is placed on Financial Aid Warning, the student will be placed on Financial Aid Probation (see below). 

Financial Aid Probation:

  • Students will be placed on Financial Aid Probation if:
    • The 67% overall completion rate and 2.0 cumulative GPA requirements are not met by the end of the semester that the student is placed on Financial Aid Warning status, OR
    • The Satisfactory Academic Progress calculation indicates that a student cannot meet the requirements within one semester.
  • Students will be notified via email of the Financial Aid Probation status.
  • Students may submit a written appeal (form available on the ACC website) to request reinstatement of my financial aid eligibility. Only students with documentable and extenuating circumstances (Example: death or illness of a loved one). Appeals submitted without documentation will not be considered.
  • An appeal must include a thorough explanation of the circumstances with documentation, and an explanation of what circumstances have changed that allow the student to meet all requirements in the future.
  • Grades of "I" cannot be appealed. A final grade must be posted before eligibility for aid can be determined.
  • Students must meet with an Academic Advisor to establish an academic plan to determine recommended future enrollment in order to complete their degree/certificate while meeting all Satisfactory Academic Progress Requirements. A copy of the academic plan must be submitted with my appeal. As part of the appeal decision, the ACC Appeal Committee has the authority to limit the number of courses students enroll in, and require that they enroll in certain courses.
  • Students may only appeal once at ACC.  The appeal will be reviewed by the ACC Appeal Committee. Students are notified via email of the appeal decision. The decision of the ACC Appeal Committee is final.    

Reinstatement of Financial Aid Eligibility:

  • If an appeal is denied, students must pay out-of-pocket for school until they have met all of the Satisfactory Academic Progress Requirements.

Degree/Certificate Plan

  • Students must have declared a major (degree or certificate) in order to receive financial aid.
  • Students are only allowed to have one active degree program at ACC. Students may declare associated certificates within the same degree program.
  • Students can only enroll in classes that are required for their ACC degree/certificate plan.
  • Financial aid may be reduced or cancelled if you enroll in classes that are not required for your ACC degree/certificate plan.
  • Students may change their degree or certificate plan twice while attending ACC. All degree/certificate plan changes will be counted, regardless of whether or not aid was received.
  • All attempted and completed hours from ACC and previous schools will be calculated in the attempted hours towards a degree/certificate plan. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, nontraditional experience credit (S), and in-progress classes (IP).

Maximum Time to Complete Degree/Certificate

  • Students must complete their degree/certificate program by attempting no more than 150% of the hours required for the degree/certificate program. Example: My degree requires 66 hours to complete, so I must finish the degree requirements with no more than 99 hours attempted (66 x 1.5 = 99 hours).
  • Students will be notified via email if they have exceeded the maximum time to complete my degree/certificate.
  • All hours attempted at ACC and previous schools will be calculated in the attempted hours. This includes all letter grades (A, B, C, D, and F), withdraws (W), incompletes (I), repeats (R), credit by exam, nontraditional experience credit (S), and in-progress classes (IP).
  • Students who have exceeded the maximum time frame for completing my degree/certificate, may submit a written appeal (available on the ACC website) to request an extension of financial aid eligibility.
  • Students may only appeal once at ACC.  The appeal will be reviewed by the ACC Appeal Committee, and students are notified via email of the decision. The decision of the ACC Appeal Committee is final.

 

Contact Information

Financial Aid Office
Fax: 281.756.3840
Email: FA@alvincollege.edu

Contact Us

Main Campus

Address: 3110 Mustang Road, Alvin, TX 77511
Telephone: (281) 756-3500
Email: info@alvincollege.edu

Pearland Campus

Address: 4717 Bailey Road, Pearland, TX 77581
Telephone: (281) 727-1626
Email: ACCTurner@alvincollege.edu

Continuing Education

Telephone: (281) 756-3787
CE E-mail: cewd@alvincollege.edu

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