The keys to success in social media are being honest about who you are, being thoughtful before you post, and respecting the purpose of the community where you are posting.
If you post on behalf of Alvin Community College
If you have a personal site
Be transparent. Be honest about your identity. If you are authorized by your supervisor to represent Alvin Community College in social media, say so. If you choose to post about ACC on your personal time, please identify yourself as an ACC faculty or staff member. Never hide your identity for the purpose of promoting ACC through social media.
A good resource about transparency in online communities is the Social Media “Disclosure Best Practices Toolkit” at http://www.socialmedia.org/disclosure/.
Be accurate. Make sure that you have all the facts before you post. It’s better to verify information with a source first than to have to post a correction or retraction later. Cite and link to your sources whenever possible; after all, that’s how you build community.
If you make an error, correct it quickly and visibly. This will earn you respect in the online community.
Be respectful. You are more likely to achieve your goals or sway others to your beliefs if you are constructive and respectful while discussing a bad experience or disagreeing with a concept or person.
Be a valued member. If you join a social network like a Facebook group or comment on someone’s blog, make sure you are contributing valuable insights. Don’t post information about topics like ACC events or a book you’ve authored unless you are sure it will be of interest to readers. Self-promoting behavior is viewed negatively and can lead to you being banned from Web sites or groups.
Think before you post. There’s no such thing as a “private” social media site. Search engines can turn up posts years after the publication date. Comments can be forwarded or copied. Archival systems save information even if you delete a post. If you feel angry or passionate about a subject, it’s wise to delay posting until you are calm and clear-headed.
Maintain confidentiality. Do not post confidential or proprietary information about Alvin Community College, its students, its alumni or your fellow employees. Use good ethical judgment and follow college policies and federal requirements, such as FERPA.
If you discuss a situation involving individuals on a social media site, be sure that they cannot be identified. As a guideline, don’t post anything that you would not present at a conference.
Respect university time and property. As stated in the Computer and Technology Use Policy, college computers and your work time are to be used for college-related business. It’s appropriate to post at work if your comments are directly related to accomplishing work goals, such as seeking sources for information or working with others to resolve a problem. You should maintain your personal sites on your own time using non-ACC computers.
Adapted from guidelines established by DePaul University
Marketing and Communications Department
Building C, Room 236