TDCJ Withdrawal
Withdrawal Procedures Prior to or on Certification Date
- A student may withdraw from any post-secondary program without penalty if withdrawn prior to the class certification date.
- A student who is not assigned to the unit where the program is offered as of the class certification date may be withdrawn. Prior to withdrawing a student from a class, the College/University staff shall make every effort to verify the student’s status. Students affected may include, but not limited to, those on bench warrants and medical reassignments.
Withdrawal Procedures after Certification Date
- If a student is withdrawn from a post-secondary program after the certification date for an unexcused reason, or without a Schedule Change Form, he/she shall be suspended from future enrollment in any post-secondary academic or vocational course for one (1) calendar year from the withdrawal date. The student shall be allowed to continue with other courses in which he/she is currently enrolled and attending.
- A student who has three (3) absences, either consecutive or over the duration of the semester, may be withdrawn from that course upon the recommendation of the instructor and approval of the RPD. A grade may be given to the student if considered appropriate by the instructor. Excessive absences shall be reviewed on a case-by-case basis and may be considered unexcused.
Summary
Students have the ability to drop or withdraw from a class during the semester. If the student decides to drop a class before the Census date, there will not be a penalty and no payment for that course will be required. If the student decides to drop after the census date, but prior to the withdrawal deadline, the student is responsible for payment and will be issued a "W” for that class.
What is the difference between the census date and the withdrawal date:
Census Date: The census date is the deadline by which students must finalize their enrollment in a course. It is typically set a few weeks into the semester, after which the college takes a "snapshot" of student enrollment. This snapshot determines official enrollment numbers for reporting purposes, as well as financial aid disbursement. Once the census date has passed, students who are still enrolled in a course will have it counted towards their academic record, and financial aid disbursements will be based on their enrollment status as of that date.
Withdrawal Deadline: The withdrawal deadline, on the other hand, is the final date by which students can withdraw from a course without it appearing on their academic record. This deadline is usually later in the semester than the census date and allows students to drop a course if they are struggling or if circumstances require them to adjust their schedule. Withdrawing from a course after the withdrawal deadline typically results in a "W" (withdrawal) grade being recorded on the student's transcript, which may or may not impact their GPA depending on the college's policies.
If a student's enrollment status changes after the withdrawal date, their financial aid may be recalculated based on their adjusted enrollment status. This could result in a reduction of their financial aid award, since aid amounts are often tied to the number of credit hours a student is enrolled in. It's essential for students to be aware of the potential financial implications of withdrawing from courses after the census date and to consult with their Academic Advisor to understand how it might affect their financial responsibility of their classes.
Click here to submit your student's withdrawal request. Student's written request must be included.